Mayor and City Council Meeting
Wednesday, September 2, 2020 - 6:00pm to 7:00pm

Agenda

Please contact the Clerk to the Council at 301-725-5300, extension 2121, or email [email protected] to request Zoom Meeting Information or to provide written public comment.

***VIrtual Work Session Agenda - via Zoom***

 

1. Agenda Items

A. Ordinance No. 1958- An Ordinance of the Mayor and City Council of Laurel, Maryland to amend the City of Laurel Economic Development Program to modify the Retail Storefront Façade Improvement Program to become the Façade Improvement Program and allow Residential Properties to apply for the Grant for certain exterior improvements; and providing an effective date.

B. Bid Recommendation- Architectural and Engineering Services Open-Ended Contract

C. Bid Recommendation- Purchase of Ammunition

D. Hazard Mitigation Services Contract Extension

E. Bid Recommendation- Automatic External Defibrillators (AED) Acquisition

F. Bid Recommendation- Fiber Construction- Right-of-Way of Cherry Lane

G. Resolution No. 16-20- A Resolution of the Mayor and City Council of Laurel, Maryland to Authorize the Mayor to Administer the Coronavirus Relief Fund (CRF) as detailed in the City of Laurel CRF Spending Plan approved by Prince George’s County related to the COVID-19 Pandemic.

Minutes

Present: Craig A. Moe, Mayor; Keith R. Sydnor, Council President; Carl DeWalt, Councilmember; Michael R. Leszcz, Councilmember; Valerie M.A. Nicholas, Councilmember; Brencis Smith, Councilmember; William Goddard, City Administrator; LouAnn Crook, MMC, Deputy City Administrator; Rob Ferree, Director of Public Works; S. Michele Saylor, Director of Budget and Personnel Services; Christian Pulley, Director of Economic and Community Development; Joanne Barr; Sara Green, Chief of Staff to the Mayor; James Cornwell-Shiel, Deputy Director of information Technology; Chief Russ Hamill, Police Department; Joanne Barr Director of Parks and Recreation; Larry Taub, City Solicitor and Kimberley A. Rau, MMC, Clerk.

 

1. Agenda Items

A. Resolution No. 16-20, a resolution of the Mayor and City Council of Laurel, Maryland to Authorize the Mayor to Administer the Coronavirus Relief Fund (CRF) as detailed in the City of Laurel CRF Spending Plan approved by Prince George’s County related to the COVID-19 Pandemic.

Mayor Moe presented Resolution No. 16-20. The resolution authorizes the Mayor to administer the Coronavirus Relief Fund (CRF) as detailed in the City's CRF Spending Plan approved by Prince George's County for the distribution of Federal CARES Act Funding. Councilmembers agreed to introduce and hold first public hearing at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

B. Ordinance No. 1957, an Ordinance of the Mayor and City Council of Laurel, Maryland to amend the City of Laurel Economic Development Program to modify the Retail Storefront Facade Improvement Program to become the Facade Improvement Program and allow Residential Properties to apply for the Grant for certain exterior improvements; and providing an effective date.

Christian Pulley, Director of Economic and Community Development, presented Ordinance No. 1958. This legislation amends the City of Laurel Economic Development Program to modify the Retail Storefront Facade Improvement Program to become the Facade Improvement Program and allow residential properties to apply for the grant for certain exterior improvements. Councilmembers agreed to introduce and hold the first public hearing at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

C. Ordinance No. 1959 An Ordinance of the Mayor and City Council of Laurel, Maryland to Amend the General Operating Budget and Capital Improvement Program of the Mayor and City Council for the Fiscal Year July 1, 2019 through June 30, 2020

Michele Saylor, Director of Budget and Personnel Services, presented Ordinance No. 1959. This legislation amends the General Operating Budget and Capital Improvement Program for Fiscal Year July 1, 2019 through June 30, 2020 to include subsequent amendments through Ordinance No. 1956 and Ordinance No. 1957, includes additional funding to the Department of Information Technology and the Office of Emergency Management due to the COVID-19 Pandemic. Councilmembers agreed to introduce and hold the first public hearing at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

D. Employee Benefit Insurance Bid Recommendation

Lisa Woods, Human Resources Officer, presented the recommendation for Employee Benefit Insurance as outlined in a memorandum dated August 31, 2020. It was recommended the Mayor and City Council award the contract for employee health, dental and vision insurance to Aetna for the period of November 1, 2020 to October 31, 2021 at a rate of 2.5% less than the current rates. The FY2021 Budget provides $2,872,835 for employee coverage and $250,000 for retiree coverage under Employee Insurance. Councilmembers agreed to award the bid recommendation at the regular meeting starting at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

E. Bid Recommendation- Architectural and Engineering Services Open-Ended Contract

Rob Ferree, Director of Public Works, presented the Open-Ended Architectural and Engineering Services Contract Award as outlined in a memorandum dated August 12, 2020. It was recommended the Mayor and City Council award the contracts to 1) KCI Technologies, Fulton, Maryland; 2) Century Engineering, Bowie, Maryland; 3) EBA Engineering, Laurel, Maryland. Funding for these services is included in the Capital Improvement Projects approved by the Mayor and City Council prior to authorization. Each contract will be for a period of four (4) years with the possibility on one 12-month extension, unless canceled by either party. Councilmembers agreed to award the bid recommendation at the regular meeting starting at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

F. Hazard Mitigation Services Contract Extension

Steve Allen, Emergency Manager, presented the Rostan Solutions, LLC Contract Extension Recommendation as outlined in a memorandum dated July 20, 2020. The recommendation is to approve a contract extension to provide hazard mitigation services to the City of Laurel. The new contract will become effective July 1, 2020 and run through June 30, 2021. The contract extension is based on individual task orders that have been approved and currently being worked on by Rostan Solutions. The scope of work specific for each task order and required funding for each has been reviewed and agreed upon by the Emergency Manager. Funding for this contract will not exceed $100,000 for all task orders for one year unless initiated by the Office of Emergency Management and approved by the Mayor and City Council. Councilmembers agreed to award the bid recommendation at the regular meeting starting at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

G. Bid Recommendation- Automatic External Defibrillators (AED) Acquisition

Steve Allen, Emergency Manager, presented the recommendation to purchase Automatic External Defibrillators, as outlined in a memorandum dated August 10, 2020. The recommendation is to purchase thirty (30) Stryker LIFEPACK CR2 Automatic External Defibrillators to replace thirty (30) older AED models that have come to the end of their life cycle. The cost for the contract is $42,615. Funding is included in the FY2021 Capital Improvement Program using public safety funds. Councilmembers agreed to award the bid recommendation at the regular meeting starting at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

H. Laurel Police Department Taser Purchase Bid Recommendation

Chief Russell Hamill presented the bid recommendation for the purchase of tasers as outlined in a memorandum dated August 26, 2020. It was recommended that the Mayor and City Council approve the purchase of 60 Taser 7's from Axon Enterprises for a total of $42,705. Funding is included in the FY2021 Operating Budget. Councilmembers agreed to award the bid recommendation at the regular meeting starting at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

I. Bid Recommendation- Purchase of Ammunition

Chief Russell Hamill presented the bid recommendation for the purchase of ammunition, as outlined in a memorandum dated July 28, 2020. The City will be riding the Maryland State Contract for this purchase through The Gun Shop for a total of $44,980.69. Funding for this purchase is included in the FY2021 Operating Budget. Councilmembers agreed to award the bid recommendation at the regular meeting starting at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

J. Bid Recommendation- Fiber Construction- Right-of-Way of Cherry Lane

James Cornwell-Shiel, Deputy Director of the Department of Information Technology, presented the recommendation to award a contract for fiber construction along Cherry Lane, as outlined in a memorandum dated August 14, 2020. Award of this contract will continue efforts to install subsurface fiber backbone within the City. The Cherry Lane project is the next in line and will run a 216-count fiber from the intersection of Cherry Lane and Van Dusen Road down the south side of Cherry Lane to the area of Laurel Place. When completed the project will place the Lake house and the Robert J. DiPietro Community Center on the City's fiber network. It will also provide the capability to place three traffic control intersections on the network providing remove access and the ability to view their cameras. There will also be a camera on Cherry Lane facing Laurel High School. The cost for this construction phase is $115,152.46. Funding is available in the current Capital Improvement Program. The procurement vehicle for this project is the State of Maryland Consulting and Technical Services Contract. The vendor is Eastcomm Ltd., of Upper Marlboro, Maryland. Councilmembers agreed to award at the Mayor and City Council Meeting on Monday, September 14, 2020, 6:00 p.m.

 

There being no further business to come before the Mayor and City Council the meeting was adjourned at

 

Kimberley A. Rau, MMC

Clerk to the Council

 

Approved: September 28, 2020

 

 

 

 

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